Executive Assistant

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Job Title: Executive Assistant

Company Name:	OWASA
Location:	Carrboro, NC United States
Position Type:	Full Time
Post Date:	01/10/2025
Expire Date:	03/10/2025
Job Categories:	Other / General

Job Description

Executive Assistant

Seeking an Executive Assistant to join our dynamic team. The role of the Executive Assistant is to provide administrative support to the Executive and Engineering Departments and serve as Clerk to the Board of Directors.

Key Responsibilities include:

Assist with daily administrative functions to include maintaining official records of the organization; assist with the development and distribution of reports and Administrative Guides; and manage the budget for the Executive Department.

Serve in the official capacity of Clerk to the Board. This position will prepare and distribute monthly meeting agendas; set up and attend Board meetings; prepare minutes, maintain Board policies; assist in scheduling onboarding activities for new Board members; communicate with local government elected officials, managers, and clerks; and maintain the website with agendas and calendars.

Serve as liaison to General Counsel by organizing quarterly meetings; process monthly legal fees and General Counsel annual reports and reappointment; collect appropriate signatures for legal documents; and notarize documents.

Provide administrative assistance and support on various topics such as coordinating meetings/events/special projects, mailings, document management, Freedom of Information Act (FOIA) requests and customer calls.

Maintain Community Room calendar and usage.

Our team members are our most important resource. Pay and Benefits include: 

Salary Range is $64,067 - $96,100

Membership in the NC Local Government Employee Retirement System; 5% Employer 457 Deferred Compensation contribution; Retirement Health Savings account 

Employer paid Health, Dental, Vision, Life insurance, Dependent Life, Long-term Disability  

Cell Phone Stipend 

Vacation, Sick, Personal, Bereavement and Parental Leave

12 Paid Holidays  

Educational Reimbursement: Bonus Pay for Additional Certification and/or Education   

Ability to transfer unused sick leave from preceding NC Local Government or State agency employer 

Much, much more!

OWASA is an Equal Opportunity Employer committed to continuous improvement, sustainability, creativity, diversity, equity, inclusion and belonging. Visit www.owasa.org to apply for this excellent opportunity. This recruitment closes on January 20, 2025.

Qualifications & Requirements
Position Requirements:

Associate degree in Business Administration or related field of study and four years of high-level administrative support experience, or an equivalent combination of education and experience.

Certified Municipal Clerk (CMC) certification or ability to obtain.

North Carolina Notary Public certification. Proficient in Microsoft Office and SharePoint and all office equipment.

We are seeking an individual with a positive attitude, excellent written and verbal communication skills, and a high level of attention to detail with the ability to prioritize and multi-task.

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